Federal Work Study and Student/Supervisor Information

• Complete a Free Application for Student Aid (FAFSA) for the corresponding academic year or term(s) before the March 2nd priority due date.
• Comply with all requests for additional documentation and forms from the Financial Aid Office.
• Log into the AccessRÍO student portal and accept the Work-Study award. Students must accept or decline their Work-Study award within 14 days from the date they are notified of the award. If the award is not accepted and due to limited funds, the award may be rescinded.
• Enroll in classes for the semester maintaining at least half-time status (at least 6 units) per term.
• Meet all Satisfactory Academic Progress (SAP) requirements.
• Create a College Central Network account.

• Go to College Central Network
• Indicate “College Student” and “Río Hondo College” in the drop down menus.
• Enter your Río Hondo ID for User ID and create a password.
  Complete the Registration Update information and fill in all fields with an “*” asterisk.
• Select “Student Employment” under Job Interest.
• Click “Save Changes” at the bottom of the page.

Step 1: Go to College Central Network.

Step 2: Select “Search-My School’s Jobs”.

Step 3: Click on the title of the respective position.

Step 4: Students may submit their resume and click “Apply Now”.

Step 5: Supervisors who receive the resumes and inquiries will contact the student candidate to set up an interview.

Step 6: Once a final candidate is selected, the supervisor will provide the Work-Study employment packet to the student to complete.

Step 7: Student must complete all the documents in the Work-Study employment packet and bring the completed packet along with all the required identification documents to the financial aid office.

Final Step: Financial Aid Office will email the student and supervisor that the student may report to respective department to begin employment.

YES. Federal Work-Study may be cancelled if:

• If the Federal Work Study Awards within 14 days from the awarding date the awards will automatically be declined and cancelled. Students are given 14 days from the date of awarding to find employment. If job placement is not made within 14 working days FWS awards may be cancelled. Generally, a work study job should be located within two weeks. It is recommended that students and supervisors establish a work schedule that enables the student to spread hours of employment evenly throughout the year while meeting and supporting the needs of the employer.
• Student who do not work on a continuing basis or discontinue employment over a one month period of time of non-employment may result in cancellation of FWS award for the entire year. Students who cannot work during a particular semester or would like to work fewer hours should discuss it with their supervisor and contact the Office of Financial Aid.
• Students who do not maintain Satisfactory Academic Progress (SAP).

YES. Federal Work-Study award may be reduced if:

• There are not sufficient funds to cover projected earnings due to funding limitations; it is possible that FWS allocations may be reduced for all students. In addition, an early end date may be established upon which all FWS students must cease working. Should either of these occur, the student and their supervisor will be notified.

YES. Federal Work-Study may be increased if:

• There are FWS funds available, and students still have unmet need.
• Students and supervisors must complete the Work-Study Increase Request form.

• There are a variety of jobs available through the FWS program. Many college offices and departments hire students as clerical support, reading tutors, computer lab assistants, teaching assistants, etc.
• FWS positions must not involve construction, operating, or maintaining any part of a building used for religious worship or sectarian instruction.

• Students are only allowed to work a maximum of 20 hours per week for any position during the fall and spring semesters.
• Students may work up to 30 hours per week during terms of non-enrollment (winter and summer breaks). Students and supervisors must complete a Work-Study Terms of Non-enrollment Form.

In general, most students are awarded up to $5,000 in Work-Study earnings for the year or $2,500 per semester. Based on a pay rate of $17 ($17.27) per hour, the student may work up to 147 hours for the semester. If the student employee works during any breaks before, during, or after the spring semester, this should be factored in so that the student does not exceed their Federal Work-Study allowance. Any earnings from the winter break (between Fall and Spring semesters) is applied towards Fall and any earnings from the summer is applied towards the Spring.

Student workers have access to the balance of their hours after the Payroll hours are updated in Banner. Please allow up to 1 month after each pay period for the hours to be updated. The pay for each time period is entered into the student’s award by the Financial Aid office. Supervisors should check directly with their student employees on the balance of their hours. Students may access the information through their Río Hondo student portal as follows:

Step 1: Go to Río Hondo main page and click on AccessRío located at the top of the page.

Step 2: Click on the Finances tab in the left column

Step 3: Student should see the 2024-25 Financial Aid Requirements Box on the right side of the screen. They may need to scroll down. Below that, is the Student Work-Study Box which shows the amount awarded, balance and total hours remaining to work:

Calculation of Remaining Hours:
Federal Work-Study Award: $5,000
SUBTRACT earnings listed on website: -$2,640
SUBTRACT earnings from the last 2 pay periods: -$900
EQUALS remaining eligibility: $1,460
DIVIDE remaining eligibility by $17 (hourly rate of pay) = remaining hours: 86

YES. Students may hold two or more work study jobs simultaneously as long as the total hours do not exceed 20 hours a week. However, students may not participate in more than one work program such as federal work-study and LAEP (Learning Aligned Employment Program). Supervisor(s) and The Office of Financial Aid will coordinate employment earnings, but students should also monitor their earnings so that they do not overspend/exceed the Work-Study allotment.

• The supervisor will provide the student with all the required employment forms and documents.
• Before a student begins to work, they must go to the Office of Financial Aid to submit all employment documents.
• Students cannot begin working until all payroll documentation has been received and you have received confirmation from The Office of Financial Aid.

• Student employees who have not worked at Río Hondo College for 3 or more years must complete a new hiring packet. Please see “what are the steps after being hired and offered a position” for more details.
• Student employees who have worked in a position within the last 3 years need to submit a Continuation of Employment and Change Form. Student employees should get this form from their supervisor and submit it to the Financial Aid Office at least 1 month prior to restarting or extending their employment.
• Student employees are “universally terminated” at the end of each academic year (end of summer as summer is considered the “trailer” term). To continue employment, students and their supervisor must submit a Continuation of Employment and Change Form and receive approval from the Financial Aid Office. Students must also file a new FAFSA and requalify in order to continue employment under the Federal Work-Study and/or CalWorks program for any subsequent academic year.
• Student employment assignment may end at any time at the discretion of the supervisor and based on the needs of the department.
• The supervisor/employer may dismiss and/or give a written warning to a student employee for several reasons including, but not limited to, unsatisfactory work, attendance, improper conduct (theft, physical/verbal abuse, misuse of equipment, falsification of records, and disclosure of confidential information). The supervisor/employer has the right to immediately dismiss a student employee according to that department’s internal policies and procedures.

• An electronic time sheet must be completed and uploaded to the Financial Aid shared timesheet folder. Only supervisors may access and submit the timesheets.
• Supervisors must initiate the timesheet with their student employee and must upload the completed time sheet to the Work-Study employment timesheet folder.
• Supervisors must upload the timesheets by the 1st and the 16th of each month following each pay period and must do so no later than 12pm unless the 1st and the 16th fall on a weekend or holiday/campus closure.
• When time sheets are submitted on time, students are generally paid on the 10th and 25th of the following month in which they worked. Late time sheets may result in late FWS payments.

• FWS employees may only work a maximum of 20 hours a week (period of 7 consecutive days) while they are enrolled, and school is in session.
• Students may submit a request to work up to a maximum of 30 hours a week during breaks of non-attendance (i.e. winter or summer break).
• Winter hours between the fall and spring terms will be applied towards the fall Work-Study allocation.  Summer hours will be applied towards the spring Work-Study allocation.
• Student employees may not work more than 8 hours in one day. No overtime is allowed.
• May not work in construction, the operation, or maintenance of any part of a facility used for religious worship or sectarian instruction,
• Be used to replace a full-time staff position, or
• Work during their regularly scheduled class time
• Employers may not accept voluntary services from any paid FWS student.
• Students working through FWS must be paid for all hours worked.
• If the student’s full FWS award has been earned, any hours worked beyond those covered by the award must be paid by the department’s district funding.
• FWS employment may not include work connected with an institution’s non-related revenue-generating activities.

Work-Study eligibility requirements:

• Student must complete a Free Application for Federal Student Aid (FAFSA)
• Be determined eligible and be awarded FWS
• Be enrolled in at least six (6) units for Fall and (6) units for Spring semesters
• Maintain Satisfactory Academic Progress (SAP)
• If selected for verification documents must be submitted to financial aid and file must be finalized to determine eligibility
• Student enrollment may be checked during the term to ensure that student enrollment is fulfilled.
• After every term, the student’s enrollment, SAP and eligibility will be re-verified

Work-Study financial aid awarding process:

The Financial Aid award year begins July 1st and extends until June 30th of the following year. All FWS students must have a new financial aid application (FAFSA) in order to maintain eligibility for employment beyond June 30th. Continued eligibility is not a guarantee (See Who is Eligible for FWS below). FWS students do not get offered or awarded till late July/August. All FWS employment won’t begin till two weeks prior to the semester starting.

• Reported “Yes” they are interested in Federal Work-Study on FAFSA. At the time of packaging, it will be placed on the student’s award. Please note: The amount awarded will gradually be paid out to the student as the paid-out amounts are earned.
• If the student answers “No” please do not encourage them to go back into their FAFSA and make changes (The Financial Aid Office will make changes).
• Any student interested in FWS but was not awarded due to initial ineligibility or lack of Work-Study funds may submit a Work-Study Study Request form and will be placed on the FWS waitlist. Any funding that opens up throughout the academic year will be awarded on a first come first serve basis.

Financial Aid Award/FWS Revisions

Student awards are subject to change based on a student’s estimated financial contribution (EFC), which is determined by their FAFSA. A student’s EFC may be adjusted when awarded federal grants and/or department scholarships etc. As a result, there are times when a FWS Award may decrease because students become eligible for additional grants such as Cal Grant, Pell Grant, Scholarships etc. Departments will be informed as soon as possible when changes occur.

• Step 1: If you do not already have a College Central Network account, you will need to create an account to post a position. Before you start, be sure to have the following:
  • Complete a job description (which you will provide when you establish the position in CCN)
  • Establish a job opportunity on College Central Network
  • Within 2 business days, you should receive an email confirmation.  If you do not, please contact Jonathan Choy at [email protected]
• Step 2: Activate your CCN account:
  • Financial Aid will approve your account. Once you receive the approval, activate your account.
  • The next screen will instruct you to enter New Password
• Step 3: Post NEW Job on College Central Network
  • Click on “Job Board” and click on “Post a New Job”
• Under Job Title, start the title with “Federal Work-Study”
  • Example: Federal Work-Study-Library Assistant
  • Type of Job, check “Student Employment”
  • Job Location “On Campus” State and zip code are not required if you listed on-campus.
• Step 4: Position Approval
  • Position will be reviewed by the Financial Aid Office
  • Allow 3 to 4 business days for the position to be approved/posted

• Step 1: Interview potential student employee candidates.
• Step 2: Select final candidate and provide them with the federal Work-Study employment application packet (see Employment and hiring document packet section
• Step 3: Student must complete the packet with the following forms and submit all required documents to the financial aid office
• Step 4: Authorization to begin work
  • Students and supervisors will receive an approval to work email from the financial aid office.
  • Only then may the student begin to work.
• Step 5: Onboarding
  • Supervisors should prepare a department orientation for the student. This should be done verbally and provide any written information to the student employee for reference.
  • This may be a student’s first job, so do not assume that they know what to do without training and supervision.
  • Supporting and training a student for a position will enhance performance.
  • Please explain work rules and expectations.
  • This may not be the student’s only job; make the work hours clear so scheduling conflicts do not arise.
  • Provide students with a FERPA Workstudy Form  to complete. The supervisor should retain a copy.  See the Confidentiality and FERPA section for more details.

Once the student employee has been selected as the finalist for the position, they must complete and bring all of the following forms and documents to the financial aid office.  Students must bring original documents needed for the I-9 form (see I-9 page 2 for list of acceptable documents) to the financial aid office.  Scanned, imaged or laminated documents will not be accepted.

The student may not begin employment until this step is complete.  Supervisors may also access the forms in the P (Public) Drive: Work-Study Employment > 24-25 > Work-Study forms for supervisors.

• Federal Work-Study Application
• Oath of Allegiance (financial aid staff must sign in student’s presence)
• Warrant(s) Recipient Designation
• Employment of Non-Administration and Non-Representative Employees Related Information
• District and Federal Work-Study Student Contract
• W-4
• US Citizenship and Immigration Services I-9 Form

• Step 1: Submit Continuation of Employment Change form
  • Students who will return as student employees for a subsequent term must complete a Federal Work-Study Continuation of Employment Change Form and submit it to the Financial Aid Office.
  • The form can be found in the P Drive: Work-Study Employment >24-25>Work-Study forms for supervisors.
  • Form must be submitted to the Financial Aid Office prior to the student’s re-hire start date.
• Step 2: Authorization to begin work
  • Students and supervisors will receive an approval to work email from the financial aid office. Only then may the student begin to work.
• Step 3: Re-boarding
  • Supervisors should be prepared to provide the student employee with any reminders and updates to their responsibilities.

• Step 1: MOU (Memorandum of Understanding)
  • Off-campus employer must establish an MOU
  • Receive approval of MOU by Rio Hondo Board
  • Forward a copy of MOU to the Financial Aid Office
• Step 2: Posting a position:
  • Complete a job description
  • Establish a job opportunity on College Career Network
• Step 3: Interview and paperwork process:
  • Interview potential student employee candidates
  • Select final candidate and provide federal Work-Study employment application packet
  • Student must complete the packet and submit all required documents to the financial aid office
  • All NEW student employee hires are subject to fingerprinting (aka live scan, and only if required) and Department of Justice and TB clearance at the college’s health center.
• Step 4: Authorization to begin work:
  • Students and supervisors will receive an “Authorization of Employment” email from the financial aid office. Only then may the student begin to work.
• Step 5: Onboarding:
  • Supervisors should prepare a department/office orientation

• Student employees who have not worked at Rio Hondo College for 3 or more years must complete a new hiring packet.  Please see “Employment and Hiring Document Packet (NEW hires)” for more details.
• Student employees who have worked in a position within the last 3 years need to submit a Continuation of Employment and Change Form.  Supervisors must provide the student employees with this form and students should submit it (after the supervisor signs/completes it) to the Financial Aid Office at least 1 month prior to restarting or extending their employment.

Each FWS employee shall adhere to a consistent work schedule as authorized by the supervisor or designee. Work schedules are developed to address the needs of the worksite and the best interests of the customers served by the worksite. This encompasses the following:

1. Working the total daily amount of hours as defined by the assigned work area.
2. The student is expected to arrive to work on time, take breaks, and leave work as scheduled by your supervisor.
3. Developing the work schedule that reflects the needs of the assigned area and the needs of the students that the program serves.
4. The student should inform the supervisor if they are unable to work the agreed upon hours. A change in the student employee work schedule requires advance authorization from the supervisor.
5. The student employee should let their supervisor know of any changes to a class schedule that would affect their ability to work.

Student employees are paid on the 10th and 25th of each month. Student timesheets are due to the Financial Aid Office on the 1st and 16th of each month at 12 p.m. If the due date falls within a semester break, then it is due the day before the break.

Effective January 1, 2023, timesheets must be completed electronically. Blank timesheets may be accessed through the Public Drive>Work-Study employment>24-25>Work-Study Forms for Supervisors.  Timesheets must be saved and “Save As” follows: Student Last Name, First Name, Month, Year, Pay Period X (1 or 2). Once it is saved, upload the timesheet to the Public Drive>Work-Study Employment>24-25>Work-Study Timesheet>(Corresponding Pay Period) Timesheets

It is especially important to submit the timesheets promptly to ensure students get paid on time. If these dates should fall on a Saturday or Sunday, please submit the Friday. If the student will be working on the weekend, please submit it by noon on the following Monday.   If the dates fall on a holiday or campus closure, the timesheet must be submitted by 12 p.m. on the day before the holiday.  If a student elects to get paid by using the direct deposit option, a Direct Deposit Authorization form is required.  This form is available in the Work-Study Employment folder for supervisors.  A voided blank check is required.

Supervisors must not “sign” any time sheet and should not submit any unsigned/incomplete timesheets in advance. Signing and dating the time sheet is your certification/affirmation that the student has worked and earned their FWS award. Signing time sheets in advance is a prohibited practice. According to federal regulations it is an act of fraud that could have legal consequences to the student, the supervisor, and the College.

SUMMER 2024 Pay Periods
Pay Period Start Date	Pay Period End date	Timesheet Due Date	Pay Date
6/1/2024	6/15/2024	6/16/2024	7/10/2024
6/16/2024	6/30/2024	6/26/2024	7/25/2024
7/1/2024	7/15/2024	7/16/2024	8/10/2024
7/16/2024	7/31/2024	8/1/2024	8/25/2024
8/1/2024	*8/15/2024	8/15/2024	9/10/2024
*8-15-24 is the last workday of the summer term
FALL 2024 Pay Periods
Pay Period Start Date	Pay Period End date	Timesheet Due Date	Pay Date
*8/16/2024	8/31/2024	8/30/2024	9/25/2024
9/1/2024	9/15/2024	9/16/2024	10/10/2024
9/16/2024	9/30/2024	10/1/2024	10/25/2024
10/1/2024	10/15/2024	10/16/2024	11/10/2024
10/16/2024	10/31/2024	11/1/2024	11/25/2024
11/1/2024	11/15/2024	11/14/2024	12/10/2024
11/15/2024	11/30/2024	11/27/2024	12/25/2024
12/1/2024	**12/15/2024	12/16/2024	1/10/2025
12/16/2024	12/31/2024	1/1/2025	1/25/2025
12-24-24 to 1-1-25 is winter break
*8-19-24 is the first workday of the fall semester
**12-6-24 is the last workday of the fall semester
SPRING 2025 Pay Periods
Pay Period Start Date	Pay Period End date	Timesheet Due Date	Pay Date
1/1/2025	1/15/2025	1/16/2025	2/10/2025
*1/16/2025	1/31/2025	1/31/2025	2/25/2025
2/1/2025	2/15/2025	2/15/2025	3/10/2025
2/16/2025	2/28/2025	2/28/2025	3/25/2025
3/1/2025	3/15/2025	3/14/2025	4/10/2025
3/16/2025	3/31/2025	4/1/2025	4/25/2025
Spring Break	3-24-25 to 3-28-25
4/1/2025	4/15/2025	4/16/2025	5/10/2025
4/16/2025	4/30/2025	5/1/2025	5/25/2025
5/1/2025	5/15/2025	5/16/2025	6/10/2025
5/16/2025	*5/31/2025	5/30/2025	6/25/2025
*1-27-25 is the first workday of the spring semester
**5-23-25 is the last workday of the spring semester
SUMMER 2025 Pay Periods
Pay Period Start Date	Pay Period End date	Timesheet Due Date	Pay Date
6/1/2025	6/15/2025	6/16/2025	7/10/2025
6/16/2025	6/30/2025	7/1/2025	7/25/2025
7/1/2025	7/15/2025	7/16/2025	8/10/2025
7/16/2025	7/31/2025	8/1/2025	8/25/2025
8/1/2025	*8/15/2025	8/15/2025	9/10/2025
*8-15-25 is the last workday of the summer term

FWS awards is traditionally awarded for fall and spring semesters.  However, students may request to work during periods of non-enrollment (i.e. winter and summer break).  A separate Work-study Term of Non-Enrollment Form is required to be submitted to the Financial Aid Office prior to the break.  Student employees may work up to 30 hours per week during those periods of non-enrollment.

Students and Supervisors should keep in mind that if the student employee is planning to work during any breaks before, during, or after the spring semester, this should be factored in so that the student does not exceed their Federal Work-Study allowance.  Any earnings from the winter break (between Fall and Spring semesters) is applied towards Fall and any earnings from the summer is applied towards the Spring. If the students current Federal Work-Study award amount is not sufficient, the student and supervisor may submit a Federal Work-Study Request Form to increase their award.

In addition to the Work-study Term of Non-Enrollment Form and to qualify, students must intend to enroll for the subsequent term at least half-time, submit the FAFSA, and demonstrate financial need.  Any wages earned during these break periods should be intended towards educational related expenses for the subsequent term.

For the fall semester, continuing FWS students will be contacted in the month of July/August and new FWS students will be offered FWS before the Fall semester begins.

Students who are transferring out of Rio Hondo College and are not returning may not continue employment beyond the last day of the term or June 30th for the summer.

In accordance with the State of California Department of Industrial Relations, Division of Labor Standards Enforcement, the following applies to rest and meal periods:

Sick Leave:

For the purposes of this informational piece, the term “employee” shall refer to all hourly, short-term employees and student employees hired and processed through the human resources office and paid through the college’s payroll department.

Eligible employees who work 30 or more calendar days (Each day they report to work counts as a day for purposes of the labor code within the fiscal year whether or not the employee works 1 hour or 8 hours in the day), are provided 24 hours (3 days) of sick leave.

Student employees are allowed to accrue and use sick time. For every 30 hours worked a student will earn 1 hour of sick time only after working 30 days.  Sick time will be reflected on their pay-stub but for hours to be reflected, the student must enter their time through the Kronos timesheet system.  Please contact Mary Chen in Human Resources regarding any Kronos and sick time questions. She may be reached at [email protected] or 562-463-5154.

Meal Periods & Breaks

Employees are entitled to a minimum thirty (30) minute duty-free, non-paid meal period for every five (5) hours worked. The employee cannot work more than five hours per day without a meal period.

0 to 5 Hours	No meal period required (15 minute unpaid break)
5.01 to 6 Hours	One unpaid 30 minute meal period (*may be waived if agreed upon between supervisor and student employee)
6.01 to 8 hours	One unpaid 30 minute meal period (may not be waived)
8.01 to 10 hours	One unpaid 30 minute meal period (may not be waived) + 2 unpaid 10 minute breaks

*The unpaid meal period, through mutual consent of both the employer and employee, may be waived if the employee does not work more than six (6) hours. (It must be indicated on each timesheet submitted if lunch is being waived)

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In general, most students are awarded up to $5,000 in Work-Study earnings for the year or $2,500 per semester.  Based on a pay rate of $17 per hour, the student may work up to 147 hours for the semester.  If the student employee works during any breaks before, during, or after the spring semester, this should be factored in so that the student does not exceed their Federal Work-Study allowance.  Any earnings from the winter break (between Fall and Spring semesters) is applied towards Fall and any earnings from the summer is applied towards the Spring.

Student workers have access to the balance of their hours after the Payroll hours are updated in Banner.  Please allow up to 1 month (2 pay periods) after each pay period for the hours to be updated.  The pay for each time period is entered into the student’s award by the Financial Aid office.  Supervisors should check directly with their student employees on the balance of their hours.  Students may access the information through their Rio Hondo student portal as follows:

Step 1:  Go to RioHondo website main page and click on AccessRio located at the top of the page.

Step 2:  Click on the Finances tab in the left column

Step 3:  Student should see the 2024-25 Financial Aid Requirements Box on the right side of the screen.  They may need to scroll down.  Below that, is the Student Work-Study Box which shows the amount awarded, balance and total hours remaining to work. To calculate the hours, add the amount listed on the website + earnings from the last two pay periods and subtract that from the FWS award.

Calculation of Remaining Hours:	SAMPLE
Federal Work-Study Award:	$5,000
SUBTRACT earnings listed on website:	-$2,640
SUBTRACT earnings from the last 2 pay periods:	-$900
EQUALS remaining eligibility:	$1,460
DIVIDE remaining eligibility by $16 (hourly rate of pay) = remaining hours	91.25

Student employees may inadvertently have access to student information. This information may be available to them through handling of student applications and files, copying records, and in your discussions with students about concerns or crisis. It is crucial that each student employee recognizes that student information cannot be shared with others outside the department. Student information is confidential and cannot be shared without the student’s written consent. A confidentiality violation can result in legal action against the college and employee.

FERPA Training:  https://studentprivacy.ed.gov/training/ferpa-101-colleges-universities

FERPA Work-Study Form

To protect student privacy, every student employee should complete and sign the FERPA Work-Study Form as part of their on-boarding process.  Student employees should be made aware of the following:

• Never share student information with individuals outside of the worksite.
• Never give out student’s telephone number, address, student enrollment status, etc. to anyone, for any reason; Unless you have been authorized to do so (this includes individuals who claim to be friends, relatives, public employees of Social Agencies, law enforcement representatives, etc.).
• Do not talk about a student, in the presence of non-workplace staff, within the office, who may overhear your conversation.
• Do not leave student files or information out in the open, where non-worksite staff may inadvertently view them.
• If anyone asks for student-related information, refer him or her to your worksite supervisor.

Code of Conduct

Once hired, the student employee must become aware of the Standards, Expectations, Goals, Objectives, Processes, Procedures, and Code of Ethics in the department they are employed in. The following guidelines reflect a Code of Conduct that is expected of all student employees:

Termination

It is the expectation of Rio Hondo College that employees make personal decisions and commit to act in a responsible and accountable manner.  Student employees are expected to exercise personal integrity and honesty when reporting employment related information.  In the case of dismissal/termination, the supervisor must complete a Student Employment Warning/Dismissal Form. The form can be found in the Public Drive>Work-Study Employment>24-25>Work-Study Forms for Supervisors.  Situations that are cause for termination from the program include but are not limited to:

• Documenting false work arrival or departure
• Signing in or out for another
• Signing the name of a supervisor on any
• Using the signature stamp of any employee for any
• Entering any area of campus/office/etc. that you are not authorized to be
• Signing the name of another student employee on any
• Providing misleading or false information about the use of paid employment
• Using employment time for any purpose other than for work
• Misrepresenting yourself as anything other than a work-study student
• Using college resources, equipment, for personal use, without authorization.
• Leaving your assigned area without advance supervisor authorization
• Leaving your assigned area, or the college, with any item in your possession that is not yours, and that you do not have written authorization to leave
• Excessive tardiness and

Ineligibility

Students must stop working if any of the following occur:

• Their enrollment drops below six (6)
• They fail to meet Satisfactory Academic Progress (SAP) (For more information regarding SAP please visit the Financial Aid website)
• They have earned their full Federal Work-Study Award for the semester.
• They become ineligible due to a financial aid award coordination which makes them ineligible for Work-Study.
• They are not meeting the department’s expectations
• Supervisors must submit a Work-Study Student Worker Warning Notice/ Dismissal Form > Located under the P Drive > Work-Study Employment > 2024-25

Unemployment

Rio Hondo College is not required to pay these taxes for nontraditional, temporary employees, such as work-study student employees. Since work-study jobs are considered non-permanent jobs, work-study student employees are not entitled to unemployment benefits from their work-study job alone. If a work-study student held a full-time job prior to his work-study position and meets the requirements for unemployment benefits through that job, he can collect unemployment benefits while on a work-study program. EDD claims will still be filled out by our RHC Human Resources Department.